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Difference between quickbooks online and quickbooks desktop |
Difference between quickbooks online and quickbooks desktop. Quickbooks Online Vs. Desktop: What’s The Difference?
Read our editorial guidelines and advertising disclosure. While both software types have plenty of perks, QuickBooks Online is a more flexible, affordable, and scalable option for most small-business owners. However, QuickBooks Desktop can work for bigger businesses that need industry-specific software or for small businesses with limited internet access.
QuickBooks Online has been part of the Intuit accounting software family for a few decades now. Since QuickBooks Online is browser-based, not desktop-based, you can log on to your Quickbooks Online account from any web-enabled device with a sturdy internet connection. So what can you do with your cloud-based accounting service?
Since QuickBooks Online offers four cloud-based plans, it easily grows with your business. As you hire more employees or bring on more customers, you can scale up your software to match. Only QuickBooks Online includes free access to a comprehensive version of the QuickBooks mobile accounting app, which is one of the best apps in the accounting sphere.
If cost is your primary concern, we recommend looking at an accounting option other than QuickBooks. And if data analysis is an important part of growing your business, QuickBooks Desktop is a solid pick.
The QuickBooks Desktop version of the mobile app is also incredibly limited in scope—you can use it to scan receipts only. And for what it's worth, the app is very poorly reviewed by its very limited number of both iOS and Android users. In other words, Mac users can't scale up their software from one plan to the next as they add software users.
The QuickBooks Desktop Premier Plus plan is particularly useful for business that want industry-specific features. In the past, customers could choose between annually renewing plans and single-purchase software with a license that stayed valid for three years. But the one-time-payment option was discontinued in If you purchased a Desktop Pro plan in , your software will still work until —but new customers who bought the software version can only choose annual subscriptions.
With QuickBooks Online, user limits are built into each plan. For instance, if you choose the Simple Start plan, you're the only person who can use the software—apart from your accountant, with whom you can share your business's account at no additional cost.
The maximum amount of users you can have with a QuickBooks Online subscription is 25 plus an accountant. If you need more users than that, you can contact QuickBooks Online's customer support to see if you can create a custom plan with custom user access. Otherwise, you'll need QuickBooks Desktop Enterprise, which supports up to 40 users.
QuickBooks Self-Employed is a QuickBooks Online product for contractors and freelancers, specifically for those who do not have separate business and personal financial accounts.
In contrast, QuickBooks Enterprise is sold in user-based increments. Different software packages include licenses for 1 to 10 users, up to 20 users, up to 30 users, and up to 40 users.
Speaking of extra fees, QuickBooks Desktop also charges for e-commerce app integration, invoice-based payment acceptance, and online data hosting. If you choose QuickBooks Desktop Pro Plus, you'll also need to pay extra if you want to access customer service via live chat. Pro Plus and Premier Plus limit customer service hours to just 12 hours a day, weekdays only.
Want a more in-depth, side-by-side comparison? QuickBooks Online is cloud based, which means you can access your QuickBooks account anywhere you have the internet and an internet-enabled device.
If your home or office has a slow or unpredictable internet connection, QuickBooks Desktop can ensure you can reach most of your data even if the internet goes down overnight. You can pay extra or upgrade to a pricier plan to get data hosting through QuickBooks, which will let you access some financial information—though not all of it—on a different device.
QuickBooks Online is highly user friendly with a low learning curve. The dashboard is super intuitive with large, easy-to-understand charts, and the mobile app is similarly easy to use. QuickBooks Desktop still has a place in the accounting software industry. But for most small-business owners in most industries, QuickBooks Online has better automation, better access, and a better price point.
Still not sure which accounting software to try? You can download a day trial version of QuickBooks Desktop Enterprise only—both the Premier Plus and Pro Plus plans come with a day money-back guarantee, but no free trial. Alternatively, you can sign up for a free day trial with QuickBooks Online. However, if you own a big business, prefer locally stored software, or want industry-specific reports, QuickBooks Desktop could be a better fit for your business.
For now, no. All QuickBooks Desktop plans require an annual subscription with one key exception: QuickBooks Enterprise Diamond, the heftiest enterprise-level desktop plan, is a month-to-month subscription. At Business. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.
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Our affiliate compensation allows us to maintain an ad-free website and provide a free service to our readers. For more information, please see our Privacy Policy Page. Learn More. Search for:. QuickBooks Online vs. QuickBooks Desktop. Below, we cover both of these options and how they differ. Best for most small businesses. QuickBooks Online.
Starting from. Month-to-month plans. Fully featured mobile app. Scalable plan options. Limited reporting with cheaper plans.
See Plans. Read Our Review. Best for industry-specific reports. Easier offline access. Industry-specific software options. Limited mobile access. Less flexible than cloud-based plans. Offers and availability may vary by location and are subject to change. By Kylie McQuarrie. Business Accounting Staff Writer. August 03, Share Article. Desktop table of contents. QuickBooks Online review. QuickBooks Desktop review. Pricing comparison. Feature comparison.
The takeaway. QuickBooks Online Simple Start. QuickBooks Desktop Pro Plus. QuickBooks Online: Best for most small businesses. Starts at. Flexible cloud-based software. User limit built into each plan. Month-to-month payment subscriptions. Four easily scalable plans. QuickBooks Online features. An entrepreneur or small business owner will benefit from the easy access to data and the ability to us both Mac and PC operating systems. On the other hand, QuickBooks Desktop is installed on your office desktop computer.
This means that you will not be able to access the software from other locations or devices unless you opt to purchase hosting. Hosting simulates the cloud-based environment by pushing your QuickBooks Desktop to the cloud, and giving you a remote login and password. Another key difference is that being a cloud-based software, QuickBooks Online automatically does data encrypted back-ups. QuickBooks Online and QuickBooks Desktop are both great accounting software, in that they offer features that can make running your business much smoother.
Your email address will not be published. Blog Home » Blog ». January 28, Posted by Marjorie Adams. Here are a few: Subscription vs. QuickBooks Online vs. QuickBooks Pro. QuickBooks Premier. Bank Transactions QuickBooks Online can automatically download bank transactions, while this feature is a paid add-on for Desktop.
Cloud-based vs. Installed QuickBooks Online is not installed and does not run on your computer. Cloud Based. Access anywhere Associated mobile app Hosted by a third party company Accessed in browser. Hosted Locally. Hosted securely by your company Available offline Runs as a program on your computer No mobile app. Backups Another key difference is that being a cloud-based software, QuickBooks Online automatically does data encrypted back-ups.
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